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Dell and Pomeroy Awarded PC and Printer Contracts

The Commonwealth Office of Technology (COT) recently awarded Dell the contract to be the sole provider of desktop and laptop computers for Kentucky state government. With this change, Dell now provides PCs directly to the commonwealth rather than going through PC resellers, a departure from the methods used in recent years to purchase PC hardware.  In the past, multiple vendors and multiple models were available to all state government agencies at a wide variety of prices. By standardizing one brand and three or four models, the commonwealth expects to realize a significant savings over the life of the new contract.

The current contract will last for two years with the future possibility of up to five, two-year extensions. The initial cost is $599 for each desktop machine and $1,035 per laptop. A high-performance workstation-class machine is expected to be added in the near future. The Dell contract also includes a three-year warranty, with next day, on-site repair. Now that COT can negotiate prices for up to 40,000 PCs at a time, the commonwealth can expect a much better deal than in the past, when the practice of buying small groups of five or 10 PCs limited the state's negotiating power.

COT has adopted a similar approach for the acquisition of printers for state government. Pomeroy, a Kentucky-based company, is now the exclusive provider of devices to handle the commonwealth’s printing, copying and scanning needs. The printers to be provided via the new contract will be manufactured by Lexmark, another Kentucky-based company. Under the new printer contract, COT expects to trim as much as 40 percent from the cost of printers and multifunction devices. By limiting the number of brands and models that must be supported, the commonwealth will reduce its support and management requirements, making the entire process more efficient and cost effective.

In addition to PCs and printers, there will soon be changes in the way office copiers are procured.  The current copier contract expired in February 2007, and a new bid is being prepared and will soon be on the street. Based on the success of its efforts with PCs and printers, the commonwealth is expecting sizable savings when the new copier contract is established.

 

Last Updated 4/13/2007
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